> ## Documentation Index
> Fetch the complete documentation index at: https://learn.art-opia.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Upload files

> Every artwork record supports multiple images and supporting documents, so every visual and piece of paperwork related to a work stays in one place.

Files uploaded to an artwork are **private by default** and only leave the record if you explicitly share them in an export, transfer, or public collection page.

## Images

Add images from your **media library** or upload new ones directly on the artwork record.

* **Drag-and-drop** is supported anywhere in the image panel.
* **HEIC and HEIF** files (from iPhone) are converted to JPEG automatically.
* The **first image** is the primary. It's what appears on lists, cards, and public pages.
* **Drag to reorder** at any time; the new first image becomes the thumbnail.
* Add as many images as you need: front, back, detail shots, installation views, framing.

<Tip>
  A good primary image goes a long way. Front-facing, well-lit shots read best in lists and public pages.
</Tip>

## Documents

Attach the paperwork that lives alongside the work:

* **Certificates of authenticity**
* **Invoices** and receipts
* **Appraisals** and valuations
* **Condition reports**
* **Loan agreements**, shipping documents, and any other files

Each document has a **type label** so you can quickly tell them apart in the list. Documents stay **private to you** unless they're explicitly included in an export or transfer.

## Where uploaded files appear

* Images show on the artwork detail page, in list and grid views, on public collection pages, and in exported PDFs.
* Documents are listed on the artwork detail page and can be attached to specific entries (provenance, exhibitions, condition reports, value history) for extra context.

## Related pages

<CardGroup cols={2}>
  <Card title="Images" icon="image" href="/artworks/images">
    Learn how images work on artwork records, including primary image, ordering, and supported formats.
  </Card>

  <Card title="Documents" icon="file" href="/artworks/documents">
    Learn how documents work on artwork records, store attached files for each artwork: invoices, certificates, appraisals, and more.
  </Card>
</CardGroup>

If you have any questions, reach out at [<u>hello@art-opia.com</u>](mailto:hello@art-opia.com)


## Related topics

- [Import your collection to Artopia](/features/importing-data.md)
- [Artwork documents](/learn/documents.md)
- [Artwork images](/learn/images.md)