# Artopia

> Artopia is the comprehensive art collection management and inventory platform designed for private collectors, art advisors, galleries, auction houses, and artists. Easily catalog your artworks with complete details, track artwork valuations over time, document provenance records, and securely attach supporting documents including certificates of authenticity and invoices. Whether managing a personal art collection or client portfolios, Artopia streamlines your art inventory management process. Share your collection publicly (optional) with collectors, institutions, and galleries, or keep it private. Key features include bulk artwork import, PDF export, and customizable public collection pages. From emerging collectors building their first collection to established collectors managing extensive inventories, Artopia is the all-in-one art collection management platform you need for complete art documentation and valuation tracking.

- [Welcome to Artopia](https://learn.art-opia.com/learn/welcome-to-artopia.md): Artopia is an art collection management platform built for collectors. From a handful of pieces to hundreds of artworks, it gives your collection one organised home.
- [Get started with your art collection](https://learn.art-opia.com/learn/get-started.md): Create your Artopia account, add your first artwork, and organise your collection in a few simple steps.
- [Artwork records](https://learn.art-opia.com/learn/artwork-records.md): An artwork record holds the complete documentation of a piece, capturing everything from artist, title, creation date to dimensions, medium, provenance, images and documents.
- [Artists](https://learn.art-opia.com/learn/artists.md): Manage a searchable directory of artists in your Artopia collection. Create each artist once, reuse them across artworks, and keep names, bios, and photos in sync.
- [Artwork images](https://learn.art-opia.com/learn/images.md): Upload multiple images to each artwork record in Artopia. Learn how to set the primary image, upload from a URL, and manage files in the Media library.
- [Artwork documents](https://learn.art-opia.com/learn/documents.md): Attach certificates of authenticity, invoices, insurance documents, and other files to artwork records in Artopia. Supports PDF, PNG, and JPG.
- [Add artwork](https://learn.art-opia.com/learn/add-artwork.md): Create a new artwork record, the private, single source of truth for a piece in your collection.
- [Upload files](https://learn.art-opia.com/learn/upload-files.md): Every artwork record supports multiple images and supporting documents, so every visual and piece of paperwork related to a work stays in one place.
- [Track provenance](https://learn.art-opia.com/learn/track-provenance.md): Provenance is the chain of ownership behind a work. Where it started, whose hands it passed through, and how it arrived with you.
- [Track values](https://learn.art-opia.com/learn/track-values.md): Every artwork in Artopia has its own value history. Asingle, chronological log of how you got the work, what it's been valued at over time, and, if it moves on, how it was sold.
- [Artworks](https://learn.art-opia.com/features/artworks.md): Where to find the list view, the artwork record and the new artwork form, and where actions like PDF export and transfer live.
- [Manage artists in your collection ](https://learn.art-opia.com/features/artists.md): Create and manage a directory of artists in your Artopia collection. Add bios, years and profile photos. Link works to artists and keep records consistent across your collection.
- [Series & Tags](https://learn.art-opia.com/features/series-tags.md): Use series and tags in Artopia to group and label artworks by theme, medium, motif, or any criteria. Learn how to create, assign, and manage both.
- [Artwork groups](https://learn.art-opia.com/features/artwork-groups.md): Create flexible artwork groups in Artopia, add and arrange selected works, reuse artworks across groups, and download group PDFs or CSV files.
- [Inventory numbering](https://learn.art-opia.com/features/inventory-numbering.md): Give each artwork a custom inventory number in Artopia, like PTG-007 or 2026-001, with reusable prefixes, auto-suggested next numbers, sorting and filtering.
- [Provenance & Condition reports ](https://learn.art-opia.com/features/provenance-and-condition.md): Keep a structured history of provenance and condition for every artwork. Add entries over time and attach supporting documents to each one.
- [Search, filter, and sort artworks](https://learn.art-opia.com/features/filtering-artworks.md): Search, filter and sort your Artopia collection by artist, size, series, tags, status and location. Learn how to narrow down works and manage your view.
- [Bulk actions](https://learn.art-opia.com/features/bulk-actions.md): Use Artopia bulk actions to update the status, location, series or tags of multiple artworks at once. Combine with filters for targeted updates.
- [Value & Insights](https://learn.art-opia.com/artworks/value-insights.md): Log acquisitions, valuations, insurance figures and sale prices for each artwork, and open the Insights panel for a live summary of purchase value, top works, documents and acquisitions.
- [Media library](https://learn.art-opia.com/features/media-library.md): Artopia's Media library stores every image and document you upload. Search, rename, download and link files to artwork records from one central location.
- [Your public collection](https://learn.art-opia.com/features/public-collection.md): Share your Artopia collection at a custom URL. Choose which artworks appear, add press coverage, take enquiries from visitors and preview the page on desktop or mobile.
- [Private viewing rooms](https://learn.art-opia.com/features/private-viewing-rooms.md): Share selected artworks from an Artopia group through a private viewing link, control access, and understand exactly what visitors can see.
- [Transfer artworks](https://learn.art-opia.com/features/sharing.md): Send an artwork together with its image, details, provenance and selected documents from your collection to another collector's Artopia account, using only their email address.
- [Create & Configure PDFs](https://learn.art-opia.com/features/creating-pdfs.md): Create branded artwork PDFs in Artopia with live previews, flexible Pages, List and Labels layouts, custom branding, fields and per-artwork display values.
- [Import your collection to Artopia](https://learn.art-opia.com/features/importing-data.md): Bring your existing art collection into Artopia from CSV or Excel with the built-in importer, or migrate from Artlogic, Artwork Archive, Art Record, and other tools.
- [Export your data from Artopia](https://learn.art-opia.com/features/exporting-data.md): Export your Artopia collection at any time. Download artwork metadata as CSV, generate a full PDF catalogue, or pull every image and document as a ZIP.
- [September 2026](https://learn.art-opia.com/updates/september-2026.md)
- [August 2026](https://learn.art-opia.com/updates/august-2026.md)
- [July 2026](https://learn.art-opia.com/updates/july-2026.md): July brought a set of improvements to Artopia across inventory numbering, custom statuses and document types, the artwork record, and artist pages, along with a new Learn and Support portal. Here is what is new.
- [June 2026](https://learn.art-opia.com/updates/june-2026.md): June's biggest update changes how artworks move between collectors inside Artopia. Alongside it, you can now manage several collections from one account, your public collection got a new way to view individual works, and a few everyday details became easier to manage. Here is what is new.
- [May 2026](https://learn.art-opia.com/updates/may-2026.md): May brought a concentrated set of improvements to Artopia across PDF exports, art inventory data exports, bulk selection, and collection previewing. Here is what is new.
- [April 2026](https://learn.art-opia.com/updates/april-2026.md): April brought two substantial additions to Artopia. The updates focused on how collectors understand their inventory at a glance and how they generate documentation in bulk. Here is what is new.
- [March 2026](https://learn.art-opia.com/updates/march-2026.md): March brought three meaningful additions to Artopia. The updates focused on how collectors present their collections publicly, track acquisition history, and manage files. Here is what is new.
- [Frequently asked questions](https://learn.art-opia.com/help/faq.md): Answers to common questions about Artopia's plans, features, importing and exporting data, billing, and how to get support from the team.
- [Billing & Plans](https://learn.art-opia.com/help/billing-plans.md): Choose the plan that fits your collection and manage billing from your account.
- [Contact us](https://learn.art-opia.com/help/contact.md): Reach the Artopia team for help with your collection, account questions, billing, or migration assistance.


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