Import Your Art Collection into Artopia via CSV or Migration

If you have existing collection records, Artopia makes it straightforward to bring them in, whether you’re working from a spreadsheet or migrating from another platform.

Import via CSV or Excel

Use the template

Click New in the side navigation panel and select Import artworks. On the import screen, download the Artopia CSV template.Open the template in Excel, Google Sheets, or Numbers and fill in your artworks. The template includes the following columns:

Column	Description
Artist	Artist’s full name
Title	Artwork title
Creation Date	Year or full date of creation
Medium	Materials used (e.g. Oil on canvas)
Height	Numeric height value
Width	Numeric width value
Depth	Numeric depth value (if applicable)
Unit	Unit of measurement (e.g. `cm` or `in`)
Purchase Price	Numeric price paid
Currency	Currency code (e.g. `USD`, `GBP`)
Purchase Year	Year of acquisition

Already have a spreadsheet? (Optional)

If your collection is already in a CSV or Excel file with different column names, use an AI assistant to reformat it to match the Artopia template. Skip this step if you’re filling in the Artopia template directly.

Open ChatGPT, Claude, or any AI assistant.
Upload both the Artopia CSV template and your own file.
On the import screen, click the copy icon to copy the ready-made prompt, then paste it into the AI assistant.
Download the reformatted file and use it in the next step.

Upload your file

Upload your completed CSV or Excel file using the upload area, click to browse or drag and drop your file.Artopia shows a preview of all detected rows, including artist name, title, and import status. Any new artist names that don’t match existing records in your collection are flagged, so you can check for typos before confirming.Click Import artworks to complete the import.

Migrating from another tool

If you’re moving from an existing platform, export your data from that tool and send it to app@art-opia.com, the Artopia team will handle the rest.

Artlogic
Artwork Archive
Art Record
Other tools

Go to Artworks in your Artlogic account.
Click Create… then Export….
Select the CSV export option and download the file.
Send the file to app@art-opia.com and the Artopia team will take it from there.

Bulk import from CSV is available on all plans. For assisted migrations from other platforms, reach out to app@art-opia.com.

Overview

The basics

How to

Import Your Art Collection into Artopia via CSV or Migration

Import via CSV or Excel

Migrating from another tool

​Import via CSV or Excel

​Migrating from another tool

Import via CSV or Excel

Migrating from another tool