Upload files

Files uploaded to an artwork are private by default and only leave the record if you explicitly share them in an export, transfer, or public collection page.

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Images

Add images from your media library or upload new ones directly on the artwork record.

• Drag-and-drop is supported anywhere in the image panel.
• HEIC and HEIF files (from iPhone) are converted to JPEG automatically.
• The first image is the primary. It’s what appears on lists, cards, and public pages.
• Drag to reorder at any time; the new first image becomes the thumbnail.
• Add as many images as you need: front, back, detail shots, installation views, framing.

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Documents

Attach the paperwork that lives alongside the work:

• Certificates of authenticity
• Invoices and receipts
• Appraisals and valuations
• Condition reports
• Loan agreements, shipping documents, and any other files

Each document has a type label so you can quickly tell them apart in the list. Documents stay private to you unless they’re explicitly included in an export or transfer.

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Where uploaded files appear

• Images show on the artwork detail page, in list and grid views, on public collection pages, and in exported PDFs.
• Documents are listed on the artwork detail page and can be attached to specific entries (provenance, exhibitions, condition reports, value history) for extra context.

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Related pages

If you have any questions, reach out at hello@art-opia.com