Artwork documents

Each artwork record in Artopia supports attached documents, keeping certificates, invoices, and other paperwork organised alongside your artworks.

​

Uploading documents

​

Document types

When you attach a document, assign it one of the following types to keep your records organised:

• Invoice: Purchase receipts or sales invoices associated with the work.
• Certificate of authenticity: Official documentation confirming the work’s authenticity.
• Insurance: Insurance certificates or valuation documents.
• Provenance: Historical ownership records and supporting paperwork.
• Other: Any additional document that does not fit the categories above.

​

Media library

All documents are accessible alongside images in the Media library, giving you a single place to manage every file in your account. From the library you can:

• Browse all documents across your collection.
• Search by title or filename to find a specific file quickly.
• Preview a document and see which artwork it is linked to.
• Upload documents in bulk directly from the library, without opening individual artwork records.

​

Downloading documents

You can download any document at any time from the Media library. Select the file you want and use the download option to save it to your device.