Value & Insights

Artopia tracks value at two levels. Each artwork has its own Value section, where you record what you paid, what it has been valued at and what it has sold for. Insights then rolls that data up into a live summary across the collection.

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Recording value

Open any artwork, go to the Value section and click Add value to choose what kind of entry you are recording:

• Acquisition, what you paid for the work
• Valuation, an appraisal or your own estimate
• Insurance, the insured replacement value
• Sale price, what the work is currently offered at, or what it sold for

Every entry is dated, so you can add as many as you need over time and keep the full picture of what a work has been worth.

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What each entry records

Every entry records a currency, an amount and a year, with Add date if you want an exact date rather than a year alone. All four can have documents linked from the files already uploaded to the artwork, such as an invoice, an appraisal report or an insurance schedule. What changes between them:

• Acquisition is what you paid in total, including any buyer’s premium or fees. Record where the work came from, choosing between artist, gallery, art fair, auction, estate or other, and add a note with any further detail.
• Valuation is what the work is judged to be worth, whether by a professional or by you. Record the source, choosing between gallery, auction, appraiser, self or other, and add a note.
• Insurance is the replacement value the work is covered for. Same fields as a valuation.
• Sale price asks whether the figure is an asking price or what the work sold for. Choosing Sold for opens two further fields: the channel it sold through, either gallery, auction, art fair or other, and the buyer’s name or organisation.

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Insights

Insights summarises the artworks currently visible in your list. Because it reads your current view, filtering or searching first will scope the numbers to that selection.

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Opening Insights

From the Artworks list, click the Insights button in the top bar on desktop, or in the header on mobile. It opens as a panel over the list, so you do not lose your place.

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What’s inside

If none of the visible artworks have a purchase price recorded, Insights tells you so. If exchange rates cannot be loaded, it says so and still shows the totals in their original currencies.

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How Value and Insights connect

Insights is built on acquisition data: what you paid, in what currency, when and from whom. Valuation, insurance and sale price entries do not feed into it. So adding an appraisal or an insurance figure will not change the numbers in Insights. Value is your detailed history for a single work. Insights is a quick view across the collection, based on what you paid.